on processing of the personal data of the participants in the New Prague Dance Festival/Competition project (hereinafter referred to as "Prague Dance Festival or NPDF")
The Organiser is obliged to meet a number of legal duties pertaining to the processing of the personal data of the participants in the NPDF, including the members of the specialist, artistic, educational, family and other types of accompaniment. We would not be able to provide you with our products and services without you having provided us such personal data. We also process the participants' personal data beyond the framework of the respective legal duties, with a view to taking care of the participants, and of being able to address you with a targeted offer of products and services. In certain cases, we need your consent to our processing of your personal data so as to be able to do so. If you fail to grant your consent in such cases, the scope of the products and/or services provided by us may be reduced or otherwise modified, in dependence on the scope of the data we would be authorised to process. We duly inform all the participants of the scope of the restriction and/or modifications.
Unless explicitly stipulated otherwise, all the information mentioned herein also relates to the processing of the personal data of the potential participants, i.e. the persons with whom we have not yet entered into a contractual relationship, but with whom we have already been in contact, or the former participants.
Principles relating to processing of personal data|
When processing your personal data, we respect and adhere to the highest personal data protection standards, and observe the following principles in particular:
|2.||Information on processing of personal data|
Information on the administrator|
Your personal data are administered by
David Pospíšil DiS., address: Za Hanspaulkou 856/5, 160 00 Prague 6, Czech Republic, Reg. No. / Company No.: 61453480.
Lawful basis for processing of personal data and purposes of processing|
As the administrator, the Organiser defines the purpose and the means of processing of personal data, and is liable for the personal data being processed in accordance with the relevant valid legal regulations pertaining to personal data protection (particularly the General Data Protection Regulation (GDPR), (EU) 2016/679, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data; hereinafter referred to as the "Regulation"). We can only process your personal data in compliance with some of the legal titles stipulated in the Regulation.
Processing of personal data without your consent|
This generally concerns the situations whereby you are obliged to convey to us certain personal data, which is necessary for us to provide you with our product or service, or whereby we are entitled to process your personal data acquired in another manner.
We are entitled to process your personal data without your consent
Processing of personal data with your consent|
This generally concerns the situations whereby you voluntarily consent to our processing of the personal data provided by you or acquired in another manner. Should you fail to grant your consent, this may result in the Organiser not being able to provide certain products and/or services, or the Organiser being compelled to, in a well-founded manner, to adjust the availability and scope of the products and services provided, as well as the conditions under which the Organiser would provide such products and services.
On the basis of your consent, the Organiser processes your personal data for the following purposes:
Scope of the participants' personal data processed|
The Organiser processes your personal data within the scope inevitable for the fulfilment of the purposes specified above. We above all process contact and identification data, descriptive and other data, as well as, to the necessary and due extent, data concerning other persons. More detailed information specifying the scope of the participants' personal data processed is contained in Appendix 1 to this Information Memorandum.
Manner of processing of personal data|
The Organiser processes your personal data using manual and automatic methods. The personal data are above all processed with the aim to take care of the participants and for marketing purposes.
Your personal data are mainly processed by the Organiser's employees, as well as, to the necessary extent, by third parties - processors. Any conveying of your personal data to a third party is always preceded by our concluding with the third party a written contract, which stipulates guarantees for personal data processing identical with the guarantee the organiser complies with in accordance with its legal obligations.
Recipients of personal data|
Your personal data are above all made accessible to the Organiser's employees in connection with their performing of work duties, which requires handling of the participants' personal data, yet merely to the extent that in such a case is necessary and while observing all security measures.
Furthermore, your personal data are conveyed to the third parties that are involved in the processing of the participants' personal data. Any conveying of your personal data to a third party is always preceded by our concluding with the third party a written contract, which stipulates the processing of personal data in the manner that includes guarantees identical to the guarantees the organiser complies with in accordance with its legal obligations.
Recipients of personal data may be the subjects specified in Appendix 2 to this Information Memorandum.
Pursuant to the relevant legal regulations, the Organiser is entitled or obliged to convey your personal data to:
With our consent and to the extent under 2.2.2, we also convey your personal data to:
|2.6.||Transfers of personal data abroad|
Transfers of personal data within the EU and the EEA|
We do not transfer your personal data outside the Czech Republic or other countries of the European Union ("EU") and the European Economic Area ("EEA"), or countries whose personal data protection regulations do not comply with those approved as appropriate by the European Commission. Should the Organiser proceed otherwise, it shall communicate to you the relevant information in accordance with Article 13, Section 1, letter f) of the Regulation.
The period for which personal data is processed|
The Organiser only processes the participants' personal data over the period of time that is necessary with regard to the purposes of their processing. We continuously assess whether it is still necessary to process certain personal data inevitable for certain purposes. Should we ascertain that the data are no longer necessary for any of the purposes for which they have been processed, we shall destroy the data. In this respect, it holds true that the personal data processed by the Organiser:
Right to revoke consent |
In this Information Memorandum, we have striven to explain the reasons why we need your personal data and why, for certain purposes, we are only allowed to process them after having been granted your consent. You are not obliged to grant your consent to the Organiser to process your personal data, while you are entitled to revoke your consent at any time. We would like to point out that we are entitled to process certain personal data for certain purposes even without having been granted your consent. Should you revoke your consent in such a case, we will suspend processing of the respective personal data for the purposes requiring your consent, yet we may be entitled, or obliged, to continue to process the same personal data for other purposes.
In the event that you do not grant or revoke your consent, we may:
Sources of personal data|
We acquire the participants' personal data in particular:
|2.10.||Right to require access to personal data|
|2.10.1||If you ask us to provide you with information pertaining to the processing of your personal data, we will provide you with all the respective information and confirm what type of information about you we process, and we will also allow you to access such personal data and information, as well as specify the purposes for which your personal data are processed, the categories of the personal data processed, the recipients or the categories of recipients that have been allowed access to your personal data, as well as the period over which your personal data have been planned to be processed, or, if impossible to define, the criteria applied to set this period.|
|2.10.2||Upon meeting other preconditions, you are entitled to ask the Organiser to rectify or erase your personal data, or to restrict the scope of their processing. You are entitled to raise an objection against the processing of your personal data, and you are entitled to lodge a complaint regarding the processing of your personal data with the Office for Personal Data Protection.|
|2.10.3||Furthermore, in the case that we have not acquired your personal data from you, you are entitled to request that we provide you with the information about the source from which we have acquired them, and you are entitled to request that we inform you of the cases of decision-making solely based on automatic processing of your personal data, including the method applied and the significance and presumed consequences for you.|
|2.10.4||Upon your request, we will provide you free of charge with a copy of the list of your personal data processed. Yet we are entitled to charge you for more copies a fee commensurate to the administrative costs.|
|2.11.||Right to rectification and completion of personal data|
|2.11.1||You are entitled to ask us to rectify or complete your inaccurate or incomplete personal data, which we are obliged to do without undue delay.|
|2.12.||Right to erasure ("right to be forgotten")|
Unless prevented by the obligations arising for the Organiser from legal regulations or the necessity to keep personal data with a view of the Organiser's legal protection, you are entitled to ask the Organiser to erase without undue delay the personal data pertaining to you, if:
|2.13.||Right to restriction of processing|
You are entitled to ask the Organiser to restrict the processing of your personal data, if:
|2.13.2.||If the processing of personal data is restricted, the Organiser will only process the data, except for their storage, with your consent, or by reason of defining, executing or defending legal titles.|
|2.13.3.||If the Organiser restricts the processing of your personal data upon your request, you will be notified in advance in the event that the restriction of the processing is cancelled.|
|2.14.||Right to data portability|
|2.14.1.||If the Organiser processes your personal data in an automated manner on the basis of the consent granted by you or on the basis of a contract concluded, you will be entitled to receive the personal data pertaining to you, which you have provided to the Organiser, in a structured, commonly used and machine-readable format.|
|2.14.2.||If technically feasible, and unless hindered by other reasons, the Organiser will upon your request convey your personal data to another administrator that you yourself have determined.|
|2.15.||Right to object to processing|
|2.15.1.||We would particularly like to draw your attention to the fact that in the case that the Organiser processes personal data for the purposes of direct marketing or another reason arising from the Organiser's justified interest, you are entitled to raise an objection at any time against the processing of the personal data pertaining to you. In such a case, we will not process your personal data until such time as when we have proved the existence of serious justifiable reasons for the processing, which would prevail over your interests or rights and freedoms, with the exception of processing of personal data with a view to defining, executing or defending legal titles.|
|2.15.2.||Should you object to processing of your personal data for the purposes of direct marketing (including profiling), we will no longer process your personal data for such purposes.|
Right to lodge a complaint with the Office for Personal Data Protection|
You are entitled to lodge a complaint regarding the processing of your personal data with the Office for Personal Data Protection.
The Organiser as a personal data processor|
In certain cases, the Organiser also handles the participants' personal data by deputy of another entity (another administrator). So as to obtain further information, it is always necessary to contact a specific personal data administrator, unless the Organiser has not been authorised to provide the required information in a particular case.
Force and effect of the Information Memorandum|
This Information Memorandum came into force and effect on 24 May 2018. The current wording of the Information Memorandum is available to the public on the Organiser's website www.praguedancefestival.cz , and it is also available at the venues where the Prague Dance Festival takes place.
|Appendix 1 - Scope of the personal data processed|
|Appendix 2 - Recipients of personal data|
|Pursuant to the article of the Information Memorandum, titled Recipients of personal data (2.5), recipients of identification, contact and other personal data of the participants, as specified in Appendix 1, may be subjects falling within one of the following categories of providers of products and services for the NPDF:
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